TIP – Tags for disbanded churches

more_tags

Here is a great idea for using “tags” that comes from Carol Sirpless, clerk for Iowa-Missourri Conference. We asked if we could share it with you.

Because we found it to be a pain to keep switching the disbanded churches from inactive to active in order to be able to process a transfer and then remember to switch it back to inactive, and since technically, those members are members of the conference church anyway and their transfers need to be voted by the conf committee, once TAGS became available, we transferred all those people into the conference church records and created a tag for each disbanded org.  So for example we have tags:

Closed-Audubon (IA) Iowa-Missouri Conference 03/01/2012 IA-MO Conference Clerk edit delete
Closed-Cherokee (IA) Iowa-Missouri Conference 02/19/2012 IA-MO Conference Clerk edit delete
Closed-Lake City (IA) Iowa-Missouri Conference 02/19/2012 IA-MO Conference Clerk edit delete

We can now look up in each person’s record to see if there is a tag showing where they were prior to being moved to the conf church and we can search for all the names as a group for any specific disbanded church.

It makes the stats correct with regard to membership count within the conf church (since the members are no longer dispersed among disbanded churches).  The Statistical Recap doesn’t list all those disbanded churches either, cleaning up that report.

When we did this in 2012, I wondered if anything would come up later (hindsight being 20/20) that would make me regret moving these folks’ records from the disbanded churches to the conf church and if tags would be adequate, but in the year since, it has been ALL GOOD.  I highly recommend it for all conferences.

Tags vs. Committees

“Tags” are just a flexible way to group people in eAdventist.

A conference might create a “Snowbird” tag to mark members who head south in winter and need their addresses switched. A pastor might create a “Bible study” tag to mark people he is currently studying with. A church secretary might use a “Christmas Sabbath” tag to mark people participating in a special church service.

Use the “Person Search” and “Person Labels” features to quickly find all people with the tag.

“Tags” are like “Committees” in three main ways:

  • A church has its own tags, the conference has its own tags —  they don’t mix
  • Your “tags” are visible to other users in your church or conference office
  • Your “tags” are not visible to other conferences or churches
  • When a tagged person is transferred, your “tags” stay behind

“Tags” are different than “Committees” in most other ways:

  • Anybody in your church or conference office can use and change your “tags”, only the owner of a “committee” can change it
  • Use “tags” in combination with other criteria in “Person Labels”.
  • When a user leaves your office or church, their “committees” are orphaned until the conference clerk deletes them or assigns a new owner. “Tags” don’t have owners.

“Committees” are great for actual committees because the owner can ensure that they are correct. For almost everything else, the flexibility of “tags” is probably a much better fit.