Updating Church Officers

ducks_in_a_row

eAdventist makes it easy for a church clerk (or conference clerk) to update the list of officers for your church (or conference). Keeping this information current helps both the church and conference. To get started, find your church (or conference) using “search” under the “Organizations” menu. It should look like this:

organization

Add a new office

You want to add the new “Pastor”. Since there is no current pastor listed, you will click the “New office” button. Now you can select “Pastor” from the “Office title” list. Add an optional “Custom title” if your pastor will have some local variation on the standard title — “Family Pastor”.

new_officer

Click the “Select Person” link and use the “Select Person” screen to choose your new pastor’s name. You will be selecting from people who belong to your church (or conference). If you cannot find your pastor’s name, check with your conference clerk (conference clerks can check with the eAdventist team). You also choose whether officer mail/email should use the officer’s home address or the church’s address.

select_person

Change an officer

To select a new Head Deaconess, click on the “Deaconess – Head” link (in the “Title” column). On the “Edit Officer” page, click the “select person” link to choose the new officer.

edit_officers

Keep an officer

When the “Change date” is more than 4 months ago, you will see a “renew” link. If your Head Deaconess will continue to serve in that position, click the “renew” link to freshen the “Change date”.

Officer is finishing, no current replacement

If the Pathfinder Director is finished his tour of duty and a replacement has not been selected yet, click the “delete” link. This will remove both the “officer” and “office”. Since there is no “undo” for this, eAdventist will ask if you are sure before actually deleting.

And, finally…

It’s always a good idea to verify that your officers’ addresses, phone numbers and email addresses are current while you’re updating this list. That’s it.

12 thoughts on “Updating Church Officers

  1. YEA I LOVE IT

    And just in time for me

    I have a question Ron and Elizabeth Halverson will be moving to OHIO

    He will be the new Conference President and is coming from The Union College Church

    So will I need to list him as a non-member until he ask to transfer his membership ???

    Thank you

    Ruth Ann

    Ohio Conference

    • We will add his current member record as your President, if you would like. That saves you having to delete the “nonmember” and re-assign his offices when you finally receive his “member” record. We can do this when you have new pastors or teachers, too. Email us.

  2. i have a non member that would like to transfer there membership from Blue Hills 7th Day Adventist church in Providenciales, Turks and Cicos Island, can’t locate through Eadventist and can’t get and address for the transfer can you help?

    • Unfortunately, only a few areas outside of North America have a complete list of churches online at this point. Often the member can help you get this information. Perhaps you can find an email address. Email is often the best choice for areas that have poor postal service.

      If you can’t locate the church, the best solution is use contact the conference or union office. You can find all of them listed in AdventistDirectory.org. If the union (or conference) cannot provide the church’s information, you can usually send directly to the union (or conference).

  3. In our conference some churches decide to hire accountants who may not me members of that church to do treasury work. However, I understand that the system does not allow the local church or conference list as treasurer someone who is not a member of that particular church. Is there a way to list someone who is an Adventist but not a member of that particular church as their treasurer? This would facilitate the mailing lists, etc. Please advise.

    • Orville, here are the solutions for the two most likely scenarios. (1) If churches A and B are both in your conference and church A hires a member of church B as their accountant, your conference clerk can add the member as accountant of church A. This is because your conference clerk has access to both churches. (2) If the accountant is a member of another conference, your conference clerk or church clerk can add the accountant as a “nonmember” and list him/her as the treasurer.

  4. our church – Brooklyn SDA in Cleveland, Ohio is not coming up with our information page. What am I missing/ not doing correctly? I have viewed it in the past and need to change an officer. Thank you!

      • In case you’re wondering where the original message for my last reply is, the updated WordPress iPad app has some puzzling new icons. Pressed the one that looked most like “reply” and Leslie’s comment disappeared! In a nutshell, she was asking if the “renew” and “delete” links in the Officers grid (on the “Organization” page) could work without requiring a complete page reload. Yes, they can and soon will.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s